REINS is seeking a bookkeeper to keep our organization running smoothly. Our Financial Officer has handled these responsibilities, along with his board duties, for the past several years. He is retiring, and we will be separating the responsibilities. He is willing to assist with turnover and training.
Thank you for considering this opportunity. I look forward to talking with you about joining our team and the Magic of REINS.
Our current Financial Officer spends approximately 20 hours each month on these duties. A list of duties performed is listed below.
Bookkeeping duties
Financial statements – classify all bank activity and prepare financial statements
for the Financial Officer for monthly BOD meetings
Payroll – biweekly payroll checks, tax deposits and filings, W2s, etc., currently
performed in QuickBooks. Minimal time needed to add/subtract employees,
maintain pay rates and reimbursements, and enter hours for hourly employees
biweekly; overall responsibility for tax payments, employee W-2’s, etc.
Bill pay – approx. 10-20 regular vendors to be paid and various one-offs.
Virtually all are paid via automated bill pay at Summit Credit Union, direct ACH, or
autopay on a credit card. It could likely be done once per month, although some
situations still require immediate payment
Billing for services – We bill families directly via QuickBooks, as well as bill for
reimbursement from Sheboygan County and others (Dept of Human Services)
and IRIS. A somewhat complicated billing process is to be done four times per year.
Deposits – Tracking, reconciling, recording, and ensuring donors receive
personal thank you notes and tax acknowledgement is a fairly time-consuming process.
